{"id":72664,"date":"2016-03-23T00:00:00","date_gmt":"2016-03-23T00:00:00","guid":{"rendered":"https:\/\/mybusinessfuture.com\/five-tips-to-make-meetings-more-efficient\/"},"modified":"2020-11-27T09:13:06","modified_gmt":"2020-11-27T09:13:06","slug":"five-tips-efficient-meetings","status":"publish","type":"post","link":"https:\/\/mybusinessfuture.com\/en\/five-tips-efficient-meetings\/","title":{"rendered":"Five tips to make meetings more efficient"},"content":{"rendered":"

[vc_row row_type=”row” use_row_as_full_screen_section=”no” type=”full_width” text_align=”left” background_animation=”none”][vc_column css=”.vc_custom_1458119880711{padding-right: 30px !important;}”][vc_row_inner row_type=”row” type=”full_width” use_row_as_full_screen_section_slide=”no” text_align=”left” css_animation=””][vc_column_inner][vc_column_text]No one will deny the fact that meetings are an essential part of every office routine. It may be true that less information get lost during personal conference – but instead, a lot of time goes to waste. Therefore, we offer you five tips to make your future meetings more efficient that they have ever been.<\/strong>[\/vc_column_text][vc_empty_space height=”30″][vc_column_text]This may sound familiar to you: More and more meetings pile up in your calendar, and before you now it, half a day went by and no actual\u00a0work got done. This problem is not a matter of business size, as it is known in the smallest to the largest companies.<\/p>\n

In this article, we want to share with you five tricks – approved by our editorial office – that will help you to conduct less time-consuming and nerve-wrecking meetings. One litte piece of advice given ahead: It’ all a matter of preparation.[\/vc_column_text][vc_empty_space height=”25″][\/vc_column_inner][\/vc_row_inner][vc_row_inner row_type=”row” type=”full_width” use_row_as_full_screen_section_slide=”no” text_align=”left” padding_top=”30″ padding_bottom=”30″ css_animation=””][vc_column_inner width=”1\/3″][vc_empty_space height=”60″][vc_single_image image=”62474″ img_size=”medium” add_caption=”yes” alignment=”center” qode_css_animation=””][vc_empty_space height=”15″][\/vc_column_inner][vc_column_inner width=”2\/3″ offset=”vc_hidden-sm vc_hidden-xs”][vc_column_text]<\/p>\n

1.\u00a0Read the agenda<\/h3>\n

[\/vc_column_text][vc_empty_space height=”20″][vc_column_text]This may sound obvious – but lot of people don’t do it anyway. If there is some information given prior to a meeting, then you should definitely read it. Meetings will last half as long if every colleague informs himself\u00a0about the main topics beforehand – and lead to better results as well.[\/vc_column_text][vc_empty_space height=”15″][\/vc_column_inner][\/vc_row_inner][vc_row_inner row_type=”row” type=”full_width” use_row_as_full_screen_section_slide=”no” text_align=”left” padding_top=”30″ padding_bottom=”30″ css_animation=””][vc_column_inner offset=”vc_hidden-lg vc_hidden-md”][vc_column_text]<\/p>\n

1.\u00a0Read the agenda<\/h3>\n

This may sound obvious – but lot of people don’t do it anyway. If there is some information given prior to a meeting, then you should definitely read it. Meetings will last half as long if every colleague informs himself\u00a0about the main topics beforehand – and lead to better results as well.[\/vc_column_text][\/vc_column_inner][\/vc_row_inner][vc_row_inner row_type=”row” type=”full_width” use_row_as_full_screen_section_slide=”no” text_align=”left” css_animation=””][vc_column_inner offset=”vc_hidden-sm vc_hidden-xs”][vc_column_text]If there’s no agenda, feel free to go ahead and ask for it proactively. Even a few bullet points can already be very insightful and help to prepare yourself for a\u00a0discussion.[\/vc_column_text][vc_empty_space height=”25″][vc_column_text]<\/p>\n

2.\u00a0Question the reason for your attendance<\/h3>\n

[\/vc_column_text][vc_empty_space height=”20″][vc_column_text]”Do I really have to take part?” – This is the question you should ask your self every time before you blindly confirm your participation in a meeting. It happens very often that more colleagues than actually required are asked to attend in a meeting.<\/p>\n

If you can’t figure out why you should be part of a meeting, then don’t hesitate to ask. There’s nothing more annoying than realizing right\u00a0after a conference that your attendance was absolutely unnecessary.[\/vc_column_text][\/vc_column_inner][\/vc_row_inner][vc_row_inner row_type=”row” type=”full_width” use_row_as_full_screen_section_slide=”no” text_align=”left” css_animation=””][vc_column_inner offset=”vc_hidden-lg vc_hidden-md”][vc_column_text]If there’s no agenda, feel free to go ahead and ask for it proactively. Even a few bullet points can already be very insightful and help to prepare yourself for a\u00a0discussion.<\/p>\n

<\/h2>\n

[\/vc_column_text][vc_empty_space][vc_column_text]<\/p>\n

2.\u00a0Question the reason for your attendance<\/h3>\n

“Do I really have to take part?” – This is the question you should ask your self every time before you blindly confirm your participation in a meeting. It happens very often that more colleagues than actually required are asked to attend in a meeting.<\/p>\n

If you can’t figure out why you should be part of a meeting, then don’t hesitate to ask. There’s nothing more annoying than realizing right\u00a0after a conference that your attendance was absolutely unnecessary.[\/vc_column_text][vc_empty_space][\/vc_column_inner][\/vc_row_inner][vc_row_inner row_type=”row” type=”full_width” use_row_as_full_screen_section_slide=”no” text_align=”left” css_animation=””][vc_column_inner offset=”vc_hidden-sm vc_hidden-xs”][vc_empty_space height=”25″][vc_column_text]<\/p>\n

3. Know your role in every meeting<\/h3>\n

[\/vc_column_text][vc_empty_space height=”20″][\/vc_column_inner][\/vc_row_inner][vc_row_inner row_type=”row” type=”full_width” use_row_as_full_screen_section_slide=”no” text_align=”left” css_animation=””][vc_column_inner offset=”vc_hidden-lg vc_hidden-md”][vc_empty_space][vc_column_text]<\/p>\n

3. Know your role in every meeting<\/h3>\n

[\/vc_column_text][vc_empty_space height=”15″][\/vc_column_inner][\/vc_row_inner][vc_row_inner row_type=”row” type=”full_width” use_row_as_full_screen_section_slide=”no” text_align=”left” padding_top=”30″ css_animation=””][vc_column_inner width=”2\/3″][vc_column_text]In advance of every conference, you should be aware of which role you’re going\u00a0to play – and therefore, what you’re responsible for. It makes a huge difference wether you\u00a0serve as a leader, mediator or just a discussant.<\/p>\n

Ideally, every attendee knows what\u00a0is expected of\u00a0him. This\u00a0leads to way more targeted preparation –\u00a0thus better results will be achieved much faster. It’s always worth to communicate task allocation adequately.[\/vc_column_text][\/vc_column_inner][vc_column_inner width=”1\/3″][vc_empty_space height=”10″][vc_single_image image=”62408″ img_size=”full” add_caption=”yes” alignment=”center” qode_css_animation=””][\/vc_column_inner][\/vc_row_inner][vc_empty_space height=”25″][vc_row_inner row_type=”row” type=”full_width” use_row_as_full_screen_section_slide=”no” text_align=”left” padding_bottom=”30″ css_animation=””][vc_column_inner css=”.vc_custom_1481800516920{padding-right: 30px !important;}” offset=”vc_hidden-sm vc_hidden-xs”][vc_column_text]<\/p>\n

4. Prepare a cheat sheet<\/h3>\n

[\/vc_column_text][vc_empty_space height=”20″][vc_column_text]You read the agenda, you know what will be the main issues. The next step should be to determine what exactly\u00a0you can contribute to the\u00a0discussion. During a meeting, there’s not too much time to think about this.<\/p>\n

That’s why a little cheat sheet can help a lot. Write down just a few notes about the most important topics you want to address. This way, no information will get lost in the heat of the moment.[\/vc_column_text][\/vc_column_inner][\/vc_row_inner][vc_row_inner row_type=”row” type=”full_width” use_row_as_full_screen_section_slide=”no” text_align=”left” padding_bottom=”30″ css_animation=””][vc_column_inner css=”.vc_custom_1481800529153{padding-right: 30px !important;}” offset=”vc_hidden-lg vc_hidden-md”][vc_column_text]<\/p>\n

4. Prepare a cheat sheet<\/h3>\n

You read the agenda, you know what will be the main issues. The next step should be to determine what exactly\u00a0you can contribute to the\u00a0discussion. During a meeting, there’s not too much time to think about this.<\/p>\n

That’s why a little cheat sheet can help a lot. Write down just a few notes about the most important topics you want to address. This way, no information will get lost in the heat of the moment.[\/vc_column_text][\/vc_column_inner][\/vc_row_inner][vc_row_inner row_type=”row” type=”full_width” use_row_as_full_screen_section_slide=”no” text_align=”left” padding_bottom=”30″ css_animation=””][vc_column_inner offset=”vc_hidden-sm vc_hidden-xs”][vc_empty_space height=”25″][vc_column_text]<\/p>\n

5.\u00a0Don’t forget about presentation<\/h3>\n

[\/vc_column_text][vc_empty_space height=”20″][vc_column_text]Let’s be honest: If you keep talking for ages without any interesting presentation, you will lose most of your audience in just a few minutes. Whenever this happens in a meeting, it means nothing but a huge waste of time.<\/p>\n

You can improve any\u00a0talk with some catchy material. Nowadays, we’re lucky enough to have modern presentation systems that make it possible\u00a0to integrate pictures, statistics or videos via notebook, tablet or smartphone. That way, your colleagues will not only understand even difficult topics more easily, but they will also be able to recall the information way longer.[\/vc_column_text][vc_empty_space height=”40″][vc_column_text]<\/p>\n

This article is based on a press release by wePresent, October 2016.<\/em><\/p>\n

[\/vc_column_text][vc_empty_space height=”40″][vc_column_text]<\/p>\n

Source of cover picture: wePresent<\/em><\/p>\n

[\/vc_column_text][vc_empty_space height=”10″][\/vc_column_inner][\/vc_row_inner][vc_row_inner row_type=”row” type=”full_width” use_row_as_full_screen_section_slide=”no” text_align=”left” padding_bottom=”30″ css_animation=””][vc_column_inner offset=”vc_hidden-lg vc_hidden-md”][vc_empty_space][vc_column_text]<\/p>\n

5.\u00a0Don’t forget about presentation<\/h3>\n

Let’s be honest: If you keep talking for ages without any interesting presentation, you will lose most of your audience in just a few minutes. Whenever this happens in a meeting, it means nothing but a huge waste of time.<\/p>\n

You can improve any\u00a0talk with some catchy material. Nowadays, we’re lucky enough to have modern presentation systems that make it possible\u00a0to integrate pictures, statistics or videos via notebook, tablet or smartphone. That way, your colleagues will not only understand even difficult topics more easily, but they will also be able to recall the information way longer.<\/p>\n

This article is based on a press release by wePresent, October 2016.<\/em><\/p>\n

Source of cover picture: wePresent<\/em><\/p>\n

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[plista]<\/p>\n

[\/vc_column_text][\/vc_column][\/vc_row]<\/p>\n<\/div>","protected":false},"excerpt":{"rendered":"

A lot of time is wasted with inefficient meetings everyday. Therefore, we offer you five tips to enhance your office’s meeting routine.<\/p>\n","protected":false},"author":136,"featured_media":62412,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_yoast_wpseo_focuskw":"meetings","_yoast_wpseo_title":"","_yoast_wpseo_metadesc":"A lot of time is wasted with inefficient meetings everyday. 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