{"id":104449,"date":"2026-05-27T08:55:30","date_gmt":"2026-05-27T08:55:30","guid":{"rendered":"https:\/\/mybusinessfuture.com\/the-ai-act-has-long-since-begun-not-just-in-august\/"},"modified":"2026-06-10T13:59:31","modified_gmt":"2026-06-10T13:59:31","slug":"the-ai-act-has-long-since-begun-not-just-in-august","status":"publish","type":"post","link":"https:\/\/mybusinessfuture.com\/en\/the-ai-act-has-long-since-begun-not-just-in-august\/","title":{"rendered":"The AI Act has long since begun &#8211; not just in August"},"content":{"rendered":"<p style=\"display:inline-block;background:#c0392b;color:#fff;padding:4px 14px;border-radius:20px;font-size:0.85em;margin-bottom:18px;\">4 min read<\/p>\n<p style=\"line-height:1.8;margin-bottom:20px;\"><strong>Most compliance calendars mark August 2026 as the start date for the EU AI Act. For the vast majority of companies, that date is simply wrong. The first binding obligation has been in force since 2 February 2025-and it affects not only tech giants but every mid-sized business running Microsoft Copilot, ChatGPT or an AI module in its ERP. Waiting until August means you have already ignored an existing legal duty for more than a year.<\/strong><\/p>\n<div style=\"background:#202528;color:#fff;padding:32px 36px;margin:32px 0;border-radius:8px;\">\n<p style=\"margin:0 0 18px 0;font-size:0.95em;font-weight:800;text-transform:uppercase;letter-spacing:0.2em;color:#c0392b;border-bottom:2px solid rgba(192,57,43,0.25);padding-bottom:12px;\">Key takeaways<\/p>\n<ul style=\"margin:0;padding-left:22px;color:rgba(255,255,255,0.92);line-height:1.6;\">\n<li style=\"margin-bottom:12px;color:rgba(255,255,255,0.92);\"><strong style=\"color:#c0392b;\">The deadline was February 2025, not August.<\/strong> Article 4 of the EU AI Act has been in force since 2 February 2025. The obligation to possess AI competence has therefore existed for more than a year.<\/li>\n<li style=\"margin-bottom:12px;color:rgba(255,255,255,0.92);\"><strong style=\"color:#c0392b;\">\u201cSufficient\u201d is not defined.<\/strong> Every company must determine and document what level of AI competence is appropriate for its specific use.<\/li>\n<li style=\"color:rgba(255,255,255,0.92);\"><strong style=\"color:#c0392b;\">Three questions satisfy the duty.<\/strong> Which AI tools are actively running, in which decisions their outputs feed, and what must an employee understand to use them.<\/li>\n<\/ul>\n<\/div>\n<p style=\"font-size:0.88em;color:#666;margin:20px 0 32px 0;border-top:1px solid #e5e5e5;border-bottom:1px solid #e5e5e5;padding:10px 0;\"><span style=\"color:#202528;font-weight:700;text-transform:uppercase;font-size:0.72em;letter-spacing:0.14em;margin-right:14px;\">Related:<\/span><a href=\"https:\/\/mybusinessfuture.com\/en\/when-ai-collaborates-instead-of-doing-the-work\/\" style=\"color:#333;text-decoration:underline;\">When AI collaborates instead of just assisting<\/a>&nbsp;&nbsp;<span style=\"color:#ccc;\">\/<\/span>&nbsp;&nbsp;<a href=\"https:\/\/mybusinessfuture.com\/en\/ai-in-accounting-78\/\" style=\"color:#333;text-decoration:underline;\">AI in accounting: 78 % of mid-market postings go undetected<\/a><\/p>\n<p style=\"line-height:1.8;margin-bottom:20px;\">When this week\u2019s WiWo conference \u201cAI in the Mid-Market\u201d debates AI readiness, the discussion keeps missing the point that has already been settled. The question is no longer whether regulation is coming; it is here.<\/p>\n<h2 style=\"margin-top:64px;margin-bottom:20px;padding-top:64px;\">The deadline nobody is talking about<\/h2>\n<p style=\"line-height:1.8;margin-bottom:20px;\">The debates around the EU AI Act have focused on August 2026-the date when supervisory and penalty rules kick in, with fines reaching up to \u20ac35 million or seven percent of global annual revenue. That figure dominates headlines, compliance checklists, and legal letters. What\u2019s often overlooked: for most companies, the AI Act didn\u2019t begin in August-it started in February 2025.<\/p>\n<p style=\"line-height:1.8;margin-bottom:20px;\">Article 4 of the EU AI Act has been in force since 2 February 2025. It requires every company using artificial intelligence to ensure its employees possess adequate AI competence. This obligation isn\u2019t limited to providers of high-risk AI or tech giants-it applies to everyone. The 180-employee manufacturing firm using Microsoft Copilot in sales. The consultancy running ChatGPT for research. The mid-sized business whose accounting now relies on an AI-driven invoice processing system. This duty has been in place for over a year.<\/p>\n<p style=\"line-height:1.8;margin-bottom:20px;\"><strong>What does the AI competence requirement entail?<\/strong> Article 4 mandates that any company deploying AI systems must ensure an appropriate level of AI understanding among all staff interacting with those systems. The benchmark isn\u2019t a fixed curriculum but the actual operational use case.<\/p>\n<div style=\"margin:28px 0;border:1px solid #e5e5e5;border-radius:6px;overflow:hidden;\">\n<div style=\"background:#202528;color:#fff;padding:12px 18px;font-size:0.78em;font-weight:700;text-transform:uppercase;letter-spacing:0.14em;\">The AI Act in stages<\/div>\n<div style=\"padding:8px 0;\">\n<div style=\"display:flex;gap:16px;padding:12px 18px;border-bottom:1px solid #f0f0f0;\">\n<div style=\"min-width:110px;font-weight:700;color:#c0392b;\">2 Feb 2025<\/div>\n<div style=\"color:#333;line-height:1.55;\">Article 4 enters into force: AI competence requirement for all companies using AI. Also bans on unacceptable AI practices.<\/div><\/div>\n<div style=\"display:flex;gap:16px;padding:12px 18px;border-bottom:1px solid #f0f0f0;\">\n<div style=\"min-width:110px;font-weight:700;color:#c0392b;\">3 Aug 2026<\/div>\n<div style=\"color:#333;line-height:1.55;\">Supervision and sanctions take effect. For Article 4, enforcement rests with national market surveillance authorities.<\/div><\/div>\n<div style=\"display:flex;gap:16px;padding:12px 18px;\">\n<div style=\"min-width:110px;font-weight:700;color:#c0392b;\">2 Aug 2027<\/div>\n<div style=\"color:#333;line-height:1.55;\">Full obligations for high-risk AI under Annex I apply.<\/div><\/div><\/div>\n<\/div>\n<h2 style=\"margin-top:64px;margin-bottom:20px;padding-top:64px;\">Why \u201cadequate\u201d isn\u2019t a loophole-it\u2019s a requirement<\/h2>\n<p style=\"line-height:1.8;margin-bottom:20px;\">Article 4 doesn\u2019t spell out what \u201cadequate AI competence\u201d looks like. That might seem like an open flank, but it\u2019s actually the core demand: companies must define-and document-what suffices for their specific AI use. Failing to answer that question means failing the obligation, and being unable to prove compliance when challenged.<\/p>\n<p style=\"line-height:1.8;margin-bottom:20px;\">This isn\u2019t theoretical. If a sales rep uses Copilot to draft customer proposals, the relevant competence question is: does the rep understand how the model generates its suggestions? Do they know when to scrutinise the output and when to reject it outright? Can they spot when the system is wrong? Skipping these questions isn\u2019t neutral-it\u2019s tacit acceptance of unchecked AI use.<\/p>\n<h2 style=\"margin-top:64px;margin-bottom:20px;padding-top:64px;\">This isn\u2019t an educational initiative<\/h2>\n<p style=\"line-height:1.8;margin-bottom:20px;\">The good news for every CEO: Article 4 does not force companies to launch training programs or obtain certifications. It forces them to gain clarity. And clarity about their own AI use is long overdue.<\/p>\n<p style=\"line-height:1.8;margin-bottom:20px;\">Projects regularly reveal that companies don\u2019t know which AI tools are actually in use. Not out of negligence, but because AI functionality has been embedded in existing software without anyone making a conscious decision to introduce it. Copilot is part of the Microsoft 365 subscription. The AI assistant in the ERP came with the last update. The analytics tool in the CRM now \u201calso has AI.\u201d Article 4 is the catalyst to create this overview for the first time-and that overview holds strategic value far beyond compliance.<\/p>\n<h2 style=\"margin-top:64px;margin-bottom:20px;padding-top:64px;\">Three questions that belong on the table now<\/h2>\n<p style=\"line-height:1.8;margin-bottom:20px;\">Every company should answer three questions right now. First: which AI tools are actually in use-not just licensed, but actively deployed? Second: into which decision-making processes do their outputs flow, and how binding are those outputs treated? Third: what must an employee understand to ensure this use remains defensible?<\/p>\n<p style=\"line-height:1.8;margin-bottom:20px;\">Documenting answers to these three questions fulfills Article 4. And, in passing, it creates an inventory of your own AI landscape-one that will be needed for every subsequent decision, whether expansion, governance, or liability.<\/p>\n<blockquote style=\"margin:32px 0;padding:24px 28px;background:linear-gradient(135deg,#fff5f5 0%,#ffe8e8 100%);border-left:4px solid #c0392b;border-radius:0 8px 8px 0;font-size:1.25em;line-height:1.5;color:#495057;font-style:italic;font-weight:600;\"><p>\n2026 will be the year of better decisions, not louder tools.\n<\/p><\/blockquote>\n<h2 style=\"margin-top:64px;margin-bottom:20px;padding-top:64px;\">The year of consequences<\/h2>\n<p style=\"line-height:1.8;margin-bottom:20px;\">The real year of AI decisions wasn\u2019t 2024, when pledges were grand and pilot projects plentiful. It\u2019s 2026, because that\u2019s when the consequences begin. Companies that use Article 4 as an opportunity to structure their AI use will be in a measurably stronger position in two years than those still waiting for the next deadline. The effort is modest; the strategic gain is not.<\/p>\n<h2 style=\"margin-top:64px;margin-bottom:20px;padding-top:64px;\">Frequently Asked Questions<\/h2>\n<details style=\"border:1px solid #e9ecef;border-radius:6px;margin-bottom:8px;background:#f8f9fa;\">\n<summary style=\"padding:14px 18px;cursor:pointer;font-weight:600;text-align:left;\"><strong>When does the AI competence requirement from the AI Act come into effect?<\/strong><\/summary>\n<p style=\"padding:14px 20px 18px;color:#495057;line-height:1.7;\">Article 4 of the EU AI Act has been in force since 2 February 2025. It obliges providers and operators of AI systems to ensure that their employees and anyone working with AI on their behalf possess adequate AI competence. Therefore, the requirement has already been in place for more than a year, independent of the August 2026 deadline.<\/p>\n<\/details>\n<details style=\"border:1px solid #e9ecef;border-radius:6px;margin-bottom:8px;background:#f8f9fa;\">\n<summary style=\"padding:14px 18px;cursor:pointer;font-weight:600;text-align:left;\"><strong>Does Article 4 also apply to small companies that do not develop their own AI?<\/strong><\/summary>\n<p style=\"padding:14px 20px 18px;color:#495057;line-height:1.7;\">Yes. The obligation applies to every operator of an AI system-meaning every company that uses AI. This includes businesses leveraging Microsoft Copilot, ChatGPT, or an AI module in their ERP or CRM. No in-house AI development or high-risk system is required for this to apply.<\/p>\n<\/details>\n<details style=\"border:1px solid #e9ecef;border-radius:6px;margin-bottom:8px;background:#f8f9fa;\">\n<summary style=\"padding:14px 18px;cursor:pointer;font-weight:600;text-align:left;\"><strong>Are fines already possible for violations of Article 4?<\/strong><\/summary>\n<p style=\"padding:14px 20px 18px;color:#495057;line-height:1.7;\">The AI Act\u2019s enforcement and penalty mechanisms take effect on 3 August 2026, with Article 4 enforced by national market surveillance authorities. However, the substantive obligation itself has been in force since February 2025. Companies not meeting it are therefore already non-compliant today, even though the sanctions framework only activates later.<\/p>\n<\/details>\n<details style=\"border:1px solid #e9ecef;border-radius:6px;margin-bottom:8px;background:#f8f9fa;\">\n<summary style=\"padding:14px 18px;cursor:pointer;font-weight:600;text-align:left;\"><strong>What does \u201cadequate AI competence\u201d actually mean?<\/strong><\/summary>\n<p style=\"padding:14px 20px 18px;color:#495057;line-height:1.7;\">The AI Act does not define a fixed standard. The appropriate level depends on the specific AI use, the tasks involved, and employees\u2019 prior knowledge. Companies must determine and document what understanding is necessary for their deployment. Article 4 does not mandate formal assessment of employees\u2019 knowledge.<\/p>\n<\/details>\n<p style=\"text-align:right;color:#868e96;font-size:0.85em;margin-top:48px;\"><em>Image source: AI-generated (May 2026)<\/em><\/p>\n<h2 style=\"margin-top:64px;margin-bottom:20px;padding-top:64px;\">Editor\u2019s Reading Picks<\/h2>\n<ul>\n<li><a href=\"https:\/\/mybusinessfuture.com\/en\/microsoft\/\">Microsoft\u2019s AI bundle for $99: Is the leap worth it?<\/a><\/li>\n<li><a href=\"https:\/\/mybusinessfuture.com\/en\/productivity-over-austerity-for-smes-2026\/\">Productivity over cost-cutting: How mid-sized firms will really decide in 2026<\/a><\/li>\n<li><a href=\"https:\/\/mybusinessfuture.com\/en\/whistleblower-fines-sme-2026\/\">Whistleblower loophole: First fines hit mid-sized firms<\/a><\/li>\n<\/ul>\n<h2 style=\"margin-top:64px;margin-bottom:20px;padding-top:64px;\">More from the MBF Media Network<\/h2>\n<ul>\n<li><a href=\"https:\/\/www.digital-chiefs.de\/copilot-autoritative-quellen-wissens-governance\/\"><strong class=\"mag-dc\">Digital Chiefs:<\/strong> Who in the corporation decides what the AI considers true<\/a><\/li>\n<li><a href=\"https:\/\/www.cloudmagazin.com\/2026\/05\/15\/model-choice-microsoft-365-copilot-claude-gpt\/\"><strong class=\"mag-cm\">cloudmagazin:<\/strong> Claude alongside GPT: Model choice and its trade-offs<\/a><\/li>\n<li><a href=\"https:\/\/www.securitytoday.de\/2026\/05\/15\/copilot-cowork-autonome-agenten-soc-angriffsflaeche\/\"><strong class=\"mag-st\">SecurityToday:<\/strong> Copilot Cowork acts alone, and the SOC doesn\u2019t see it<\/a><\/li>\n<\/ul>\n<p style=\"font-size:.8em;color:#888;margin-top:1.5em;\">Cover image: AI-generated (May 2026)<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Article 4 of the EU AI Act has been in effect since February 2025. Here\u2019s why every mid-sized company is affected by the AI competency\u2026<\/p>\n","protected":false},"author":209,"featured_media":100394,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_yoast_wpseo_focuskw":"AI Act compliance","_yoast_wpseo_title":"The AI Act has long since begun - not just in August","_yoast_wpseo_metadesc":"Since February 2025, Article 4 of the EU AI Act has been in effect. Discover why the AI competence obligation impacts every SME and what matters now.","_yoast_wpseo_meta-robots-noindex":"","_yoast_wpseo_meta-robots-nofollow":"","_yoast_wpseo_meta-robots-adv":"","_yoast_wpseo_canonical":"","_yoast_wpseo_opengraph-title":"","_yoast_wpseo_opengraph-description":"","_yoast_wpseo_opengraph-image":"https:\/\/mybusinessfuture.com\/wp-content\/uploads\/2026\/05\/ai-act-artikel-4-ki-kompetenz-mittelstand-cover-hero-1.jpg","_yoast_wpseo_opengraph-image-id":0,"_yoast_wpseo_twitter-title":"","_yoast_wpseo_twitter-description":"","_yoast_wpseo_twitter-image":"https:\/\/mybusinessfuture.com\/wp-content\/uploads\/2026\/05\/ai-act-artikel-4-ki-kompetenz-mittelstand-cover-hero-1.jpg","_yoast_wpseo_twitter-image-id":0,"featured_post_sortierung":0,"featured_post":0,"pre_headline":"","bildquelle":"","teasertext":"","language":"de","_evm_translation_lang":"","_wp_old_slug":[],"footnotes":""},"categories":[2214],"tags":[],"class_list":["post-104449","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-artificial-intelligence","entry"],"evm_reading_time_minutes":7,"wpml_language":"en","wpml_translation_of":100384,"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.9 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>The AI Act has long since begun - not just in August<\/title>\n<meta name=\"description\" content=\"Since February 2025, Article 4 of the EU AI Act has been in effect. 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